PARENTAL RIGHTS CONCERNING SCHOOL RECORDS
for an explanation of your rights provided by the Family Educational Rights
and Privacy Act (FERPA).
REQUEST FOR EDUCATIONAL RECORDS
Your Full Return Address
Name of Principal
Dear (Name of Principal):
I am the parent of _____________________________, whose date of birth is _________ and who is a student in the _____ grade.
I am writing to schedule a time to come to school and review all of my child's educational records (cumulative, confidential, discipline, and attendance). I understand that under the Family Education Rights and Privacy Act (FERPA), I have the right to examine records kept in my child's personal file. I will be requesting copies of all or some of my child's records. Among the records I will be requesting are pre-referral records (e.g., IST and Title I), evaluation reports, including the composite and sub-test scores of all group and individual ability as well as achievement tests administered since kindergarten (including PSSA results), Special Education or Section 504 records.
I understand that under both federal and state law, the district must maintain a list of all persons who have requested or obtained a child's' educational records and the district must make this list available to parents upon request. At this time, I am requesting the list of all persons who have requested or obtained access to my child's records.
Please let me know when and where I can schedule a time to see my child's records. I will need to see the records by _____. You can reach me during the day at _______.
I look forward to hearing from you. Thank you for your consideration.
(Keep a copy of this letter in your files.)
WHAT CAN I DO IF THE SCHOOL REFUSES TO LET ME SEE OR CORRECT MY CHILD'S
RECORDS OR RELEASES INFORMATION WITHOUT MY CONSENT
Immediately send a written complaint citing names and dates and stating specifically how your rights have been violated to:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue S.W.
L'Enfant Plaza, Room 2100
Washington, DC 20202-4605
If the student is handicapped or gifted, you can also write to:
Division of Compliance Monitoring and Planning
Bureau of Special Education
Pennsylvania Department of Education
333 Market Street
Harrisburg, PA 17126-0333
The Division of Compliance must respond within 60 days. You may contact the Division of Compliance at (717) 783-6913 to obtain a complaint form. Send a copy to the district superintendent and keep a copy of the complaint for your records.
IF YOU NEED FURTHER INFORMATION, CALL THE EDUCATION LAW CENTER at (412) 391-5225 (Pittsburgh Office) or (215) 238-6970 (Philadelphia Office).